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OFFICE ASSISTANT 3 - Budget & Fiscal Services
AUBURN WA 98001
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90625903

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Washington State Patrol

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  8 Views, 0 Applications  
 
OFFICE ASSISTANT 3 - Budget & Fiscal Services
Job Title:
OFFICE ASSISTANT 3 - Budget & Fiscal Services


Opening Date/Time:
Tue. 06/05/18 12:00 AM Pacific Time


Closing Date/Time:
Tue. 06/12/18 11:59 PM Pacific Time


Salary:
$2,313.00 - $2,984.00 Monthly


Job Type:
Full Time - Permanent


Location:
Thurston County - Olympia, Washington


Department:
Washington State Patrol



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Description
Benefits
Supplemental Questions







Washington State Patrol

Budget & Fiscal Services

Olympia, WA


Are you looking for:



+ Excellent benefits?

+ Career growth opportunities?

+ Opportunities to impact your community?

+ A professional workplace that fosters respect, commitment and trust?

As an employee of the Washington State Patrol, you will be part of a team of dedicated professionals responsible for providing safety and security to the citizens of the State of Washington.


Troopers patrolling the highways are the most visible part of this agency. However, there are over 1,200 civilian employees who serve behind the scenes supporting the agency mission. To name just a few, we have:



+ 911 dispatchers who are the critical vital link between calls for assistance and emergency response;

+ Commercial Vehicle Enforcement Officers that work to inspect commercial vehicles to ensure safe and efficient travel on public highways;

+ Deputy State Fire Marshals who help prevent fires in homes and workplaces;

+ Forensic Scientists who process evidence that assists in prosecuting criminal cases;

+ Records staff that process criminal information to ensure crimes are reported accurately so that offenders do not end up working with vulnerable people.

+ Administrative staff who provide exceptional customer service and respond to information requests while ensuring the agency runs smoothly and efficiently.


Apply today and join us in providing "Service with Humility"!




Duties:



This position provides clerical and general office support to the Washington State Patrol's (WSP) Budget and Fiscal Services (BFS) Division. This position serves as the receptionist for the division and works Monday through Friday, 8 a.m. to 5 p.m.



The primary responsibilities for this position include, but are not limited to, the following:




+ Greet and assist customers at the front desk, telephone, and email in a professional and courteous manner.

+ Assign visitor identification tags and directs visitors as needed.

+ Resolve problems and respond to inquiries regarding procedures.

+ Transfer calls from vendors and customers to the person who can help them best.

+ Collect, scan, and redact documents for public disclosure requests.

+ Open and sort all mail/correspondence for BFS and all mail addressed generically to the WSP.

+ Register BFS staff for the Department of Enterprise Services training in the Learning Management System (LMS).




Qualifications:



The desired candidate must be organized and able to keep track of multiple activities which include the ability to prioritize and perform multiple tasks in the same time frame, handle interruptions appropriately, and return to incomplete tasks. Punctuality is a must.



Required Qualifications:




+ High School diploma or GED equivalent AND two years of experience in an office, secretarial or general administrative position, which includes at least one year of customer service experience.

+ Ability to perform complex secretarial duties such as public disclosure and editing correspondence.

+ Must have the ability to maintain confidentiality in the performance of this position.

+ Must possess excellent interpersonal and communication skills.

+ Effectively communicate with and assist upset, confused, demanding, or otherwise difficult clients and customers.

+ Able to clearly communicate verbally and in writing.

+ Proficient in grammar, punctuation, and spelling.

+ Proficient with a computer, copier, fax machine, and other standard office equipment.

+ Proficient with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook with calendar).

+ Ability to work independently in planning, organizing, and prioritizing work. Apply time management skills.

+ Required to follow applicable safety regulations and standards to maintain a safe work environment.

+ Must be able to type 50 words per minute.




Supplemental Information:



The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The agency will verify this information and any untruthful or misleading answers will be cause for rejection of potential employment.


How to Apply:

Please complete the on-line application process at www.careers.wa.gov. Please include a letter of interest explaining how you meet the required qualifications of the position.


If you have questions regarding this announcement, please contact Melissa Rasmussen at (360) 704-2315 or melissa.rasmussen@wsp.wa.gov


Polygraph & Background Investigation:

Prior to a hire, a polygraph examination and background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.


Applicants are required to sign release of information forms and will not have access to any investigative materials, files, or results. The Washington State Patrol has strict guidelines relating, but not limited to, personal and employment characteristics, arrests, convictions, and illegal drug usage, etc.


During the polygraph examination, candidates are required to sign an assessment sheet and participate in an oral interview process to verify responses to the Personal Background Evaluation, the Personal History and Background Questionnaire, and a Pre-Employment Interview. Untruthful or misleading answers or omissions will be treated as a falsification which will be cause for rejection of potential employment.


Veteran's Preference:

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their Form DD214, or other verification of military service, that shows the type of military discharge. Typically, this is found on the Member 4 version of the Form DD214. Please blackout any personally identifiable data such as social security numbers.


Note: Applicants claiming veteran's preference points must attach the documentation with each on-line application. If you do not provide appropriate documentation to qualify for these preference points, the points will not be awarded. Preference will not be granted until service documents are verified. Documents must be received by the closing date of the announcement.


For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here. We thank you and are grateful for your service.


Transcripts:

Education verification is part of the selection process. If selected as a top candidate, all position required or applicant specified education must be verified. If High School diploma or equivalent is required but the applicant indicates a degree has been earned, the accredited degree will be accepted in place of the High School diploma or equivalent. Please do not send these transcripts at the time of application. If you are selected as a top candidate you will be contacted by the Human Resource Division and asked to provide transcripts at the appropriate time.


Union Notice:

This position is in a collective bargaining unit and as a condition of employment you will be required to become a union member or pay a fee as outlined in the Master Agreement.


Driver's License:

If required by the position description, the applicant must possess a current, non-probationary, and non-restricted valid driver's license. History of restrictions on license or driving record due to vehicle operation or control will be considered on a case-by-case basis. Upon hire, must possess a Washington State driver's license and maintain such licensure during employment with the WSP.


Other Information:

Persons with a disability, who need assistance in the application or assessment process, or those needing this announcement in an alternative format, may call (360) 704-2317. Applicants that are deaf or hard of hearing may call through the Washington Relay Service 7-1-1 or 1-800-833-6384.


The Washington State Patrol actively supports diversity in the workplace and is an Equal Opportunity Employer.




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