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Commerce Specialist 5 - Housing Improvement & Preservation Unit
OLYMPIA WA 98507
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-89771802

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  Job posted:   Thu May 17, 2018
  Distance to work:   ? miles
       
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Commerce Specialist 5 - Housing Improvement & Preservation Unit
Description
The Energy Division's Housing Improvements and Preservation unit is hiring a Commerce Specialist 5. The position's main purpose is to successfully sustain and improve the $58 million per biennium weatherization services to statewide low-income households through leading and managing the Policies and Contracts Section.
Would you like to help low-income Washingtonians live in energy efficient, heathy, and safe homes while saving the planet one house at a time?
Although this sounds too good to be true, we in Commerce's Housing Improvement and Preservation (HIP) Unit believe it is possible. The Policy and Contracts Manager position is instrumental in helping this happen.
How, you might ask?
Aside from the excitement of learning new acronyms and comprehending complex federal and state weatherization regulations and standards, you'll be involved in developing policy and structuring the Low-Income Weatherization Program to meet our mission of 'improving lives by improving homes'. You will champion the success of our programs by guiding your team to measure key aspects of program performance, identify opportunities for growth, engage our stakeholders in productive dialogue, and take a diplomatic approach to improve our program. Your leadership will strengthen the legacy of our nationally-recognized program and improve Weatherization Program services statewide.
So what's the catch?
We want more than just a program or people manager; we want a leader. We need someone who understands weatherization and program management needs enough to develop a strategic plan. We also need someone who can execute that plan by identifying and building on the strengths of their staff while at the same time mentoring them to grow. A person who embodies the word collaboration: within their team, with their peers, with their stakeholders, and throughout an organization.
Does this sound like you? If so, we invite you to apply today!
Duties
* Oversee and approve the on-going administration of Washington's Weatherization program including rules, guidance policies and desk manuals. Develop administrative procedures and staff resources. Determine and assess project opportunities, programs, and organizational goals and adjust resource levels associated with mandatory requirements.
* Measure program performance and identify best practices. Develop and support Weatherization data systems to track impact including data quality assurance.
* Design, manage, and facilitate the annual funding application review and rating processes. Convene and conduct public meetings as required by statute. Responsible for making the final funding recommendations to Commerce management for all of the assigned programs.
* Oversee the development of program contract templates and resources. Ensure that contracts align with all statutes, program rules, the agency's performance expectations, and the appropriate authorizing authority. Review and approve all contracts prior to circulation to the grantee and Assistant Director for signatures.
* Act as a recognized low and moderate-income housing improvements and preservation subject matter expert. Represent the HIP unit, Energy Division and the agency at local, state, regional and national meetings.
* Provide guidance and consultation to staff, other agency programs, executive management, and external stakeholders and partners on the needs of low and moderate-income communities for housing preservation and improvements.
* Collect and report program performance data for Results Commerce, Results Washington, Priorities of Government, and other initiatives. Participate in divisional Quarterly Target Reviews and ensure any associated data for the unit is reported accurately and timely. Develop executive reports and summaries for executive management as requested.
* Develop key performance metrics for programs, along with management systems to connect with tracking of these metrics.
* Supervise a team of professional staff. Oversee all work performed for the Weatherization Program and all direct appropriations. Delegate workload responsibilities, priorities, and assignments to staff.
* Provide regular feedback, coaching, and guidance to staff. Evaluate staff performance and address concerns as necessary. Address and resolve conflicts between staff as they occur. Recommend corrective or disciplinary action to the Managing Director.
* Manage the budgets for Weatherization Program funds, track spending, and regularly monitor project fund balances.
* Assist the Energy Division Budget and Finance Manager in the development of biennial budgets and allotments, and assist in the re-appropriation process.
Qualifications
**Required Qualifications:**
* A Bachelor's degree in business, public administration, accounting, or related field _(professional level experience in governmental contracting, program/project management, or accounting may substitute year for year for the degree)_
* A graduate degree or advanced degree may substitute for one year of required experience.
**Required Experience:**
* Three years of professional level experience with federal/state financing; grant and loan administration; OR accounting.
* Two or more years' experience managing professional staff.
* One or more years' experience with performance contracting programs.
**Required Competencies:**
* * Demonstrated technical/legal knowledge and aptitude of multiple state and federal requirements in contracting and financing.
* Thorough knowledge of grant and loan administration and accounting.
* Technical knowledge of Commerce program requirements related to financing, contract management, and compliance.
* Accountability--Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements.
* Customer Service--Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
* Integrity--Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.
* Leadership--Leads through change and adversity, makes the tough call when needed, builds consensus when appropriate, motivates and encourages others. Able to collaborate and build partnerships, develop work teams, and work effectively with authorizing and external environment. Assess risk and facilitates problem solving. Interprets complex and technical information and communicates verbally and in writing in a simple and easy to understand manner to diverse audiences
* Teamwork--Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
* Results Focus--Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation. Effectively communicates, independently analyzes, and weighs the risks versus benefits in decisions and recommendation related to program compliance and administration
* Communication--Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills. Ability to apply negotiation and conflict resolution skills
* Organizational Savvy--Operates within the organization's formal and informal structures, builds allies and relationships across departments, uses allies to build consensus and create results, is appropriately diplomatic, understands others' roles and perspectives, can sell projects and ideas across the organization.
* Computer Skills--Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, use computers to improve productivity.
**Desired Qualifications: **
* Experience managing energy and/or housing programs, including demonstrated contracting, program management, and technical assistance.
Supplemental Information
**I want to work for Commerce! How do I apply?**
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:
* A **letter of interest** describing how you meet the specific qualifications for this position;
* A current **resume** detailing experience and education; and
* A list of at least **three professional references**.
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. **First review of applications may take place as early as May 30, 2018.** It will be to the applicant's advantage to submit materials as soon as possible. The hiring authority reserves the right and may exercise the option to hire at any time after the initial 7 days of posting.
For questions about this recruitment, please contact Lindsey Henderson at 360-725-2650 or Lindsey.Henderson@commerce.wa.gov.
**Who we are:**
At Commerce, we're a little different. Our Olympia offices are open Monday through Friday. Our parking is free. Many of our employees bike year round. We also have an active bicycle loaner program.
Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives. There are approximately 300 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.
If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!
**What we do:**
We are the lead state agency charged with enhancing and promoting sustainable community and economic vitality in Washington. We administer a diverse portfolio of more than 100 programs and several state boards and commissions, all focused on achieving one clear and simple mission: to grow and improve jobs in Washington.
Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.
**Special Notes:**
This position is covered by a union security provision. Therefore, as a condition of employment, candidates who are appointed are required to become members of the Washington Federation of State Employees, or pay other representational fees within the first 30 days of employment.
**Additional Information:**
*The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.*
*The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing or interview process, or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.*
*Salary:* $5,101.00 - $6,692.00 Monthly
*Location:* Thurston County - Olympia, WA
*Job Type:* Full Time - Permanent
*Department:* Dept. of Commerce
*Job Number:* 2018-04920
*Closing:* Continuous
*Agency:* State of Washington
*Address:* View Job Posting for Agency Information View Job Posting for Location, Washington, 98504
*Phone:* View Posting for Agency Contact
*Website:*

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